We spend too much time in meetings. We lead school improvement, staff and sometimes even a version of the PTO meetings. If we’re not leading a meeting we’re attending one. Sometimes we’re our own worst enemy and our meetings tend to be longer because we haven’t had time to properly plan. These three tips will help speed up the meetings that you’re responsible for facilitating.
For each specific meeting have one main goal that you would like to accomplish for that particular session. Walking into a meeting without a clear vision of the outcome you would like will lead to discussions with no ending in sight. You can easily get off task with any number of issues that are seen as important. In order to limit the time of the meeting have a clearly stated goal on your agenda. In doing so, you have one lense that can filter out the extraneous conversations.
When you have planned meetings, on your calendar, include an extra five minutes in that time block. Use that five minutes to prep for your meeting. This extra five minutes alone will cut down on the time you spend in your meeting. You can use that time to choose your goal, gather your materials and get your thoughts together. Too often we’re running from one meeting to the next and a lot of time is wasted trying to get everything situated. If these are set meetings you also wanted to make sure that the team you are meeting with is also ready to go when they come in the room. Everyone being prepared will help ensure that the meetings do not run over.
This comes back to your time in the classroom. Each meeting you have should have it’s own process. Everyone should know what to expect. These norms should be set in the first meeting. If you are working with data your should have a routine that you consistently use to dig into that information. You don’t want to spend time each meeting figuring out the how. Having a set routine will help eliminate wasted time.
Each of these three tips will help speed up your meetings or at least help keep them on track. What methods do you use to save time? Share your advice in the comment section below.
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I'm a Principal and an Entrepreneur. I'm the former owner of a food venture Hustling Hoagies, the author of the children's picture books Detective Dwayne Drake and the Alphabet Thief, Detective Dwayne Drake and The Case of the Mathematical Misfit and the ebook Making it as a Male Model in Michigan. I've worked professionally as a model and commercial actor......